Invitation to a grievance meeting following investigation
- Legally compliant
- Simple to complete
- Part of a full, formal grievance process
This invitation to a grievance meeting following investigation is the final step in your grievance process before you make a decision on what to do about the grievance.
Fill in the short questionnaire to generate a letter explaining that you have carried out an investigation into the grievance and are scheduling a meeting to discuss your findings with the complainant. The letter also gives them a final opportunity to provide any further information or documentation in support of the grievance.
You can also purchase this letter as part of the Grievance toolkit.
Q&A
When should I use this document?
Use this invitation to a grievance meeting following investigation as part of your formal grievance process.
It is designed for use after you have completed your initial investigation and produced a report on your findings. The meeting gives the complainant the opportunity to respond to your findings and to send you any additional evidence that they want you to consider.
The short questionnaire will produce an invitation that covers the legal formalities and notifies the complainant about the meeting.
What does this document cover?
In this letter inviting a staff member who has raised a grievance to discuss your investigation report you will find:
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details of the legal right of certain types of staff member to bring a colleague or union representative with them to the meeting;
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provision for you to attach a copy of your investigation findings;
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encouragement to the staff member to send you any additional information or documents that they want you to consider as soon as possible; and
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practical details about attending the meeting itself.
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Why do I need this document?
It is good practice to invite the complainant in a grievance to respond to the findings of your investigation. Their inclusion in this part of the process shows you are taking the matter seriously and ensures that they are given every opportunity to be heard. In turn, this can help them to accept any findings you make.
Where can I find out more?
All the documents that you need for a full formal grievance process can be found in our Grievance toolkit.
For Q&A guidance on the entire grievance process, including how to investigate a grievance and run a meeting about it, see Grievances and disciplinary procedure.
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