Invitation to an initial grievance meeting
- Legally compliant
- Simple to complete
- Part of a full, formal grievance process
This invitation to an initial grievance meeting is the first step in your formal process to formally investigate and deal with a grievance.
Complete the simple form and send the letter to the staff member who has raised the grievance, inviting them to a meeting to clarify and discuss the problem.
Unless the matter is very simple, it is anticipated that this initial meeting will be followed by an investigation into the grievance and then a further meeting to discuss the findings of the investigation before making a decision about what to do.
You can also purchase this letter as part of the Grievance toolkit.
Q&A
When should I use this document?
Use this invitation to an initial grievance meeting when someone who works for you has raised a formal grievance about another member of staff.
Complete the form to produce a legally compliant letter that invites to complainant to a meeting to discuss their grievance. It is the first step in your formal grievance process.
What does this document cover?
This letter inviting a staff member to the first meeting to discuss a grievance they have raised includes:
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a formal acknowledgement of the grievance;
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the legal right of the staff member to bring a colleague or trade union representative with them (where this is applicable); and
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the practicalities for attending the meeting.
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Why do I need this document?
It is important to use a formal letter to invite the aggrieved staff member to the first step in your grievance process. Not only are there legal requirements that you have to observe throughout your grievance process, but it is important that you make it clear to everyone involved that you are taking matters seriously and dealing with them formally. Using a formal letter is a good way to send this message.
Where can I find out more?
For everything you need to run a formal grievance process, including a handy how-to guide, see our Grievance toolkit.
For detailed guidance on the whole grievance process, including Q&A on how to deal with common types of grievance, see Grievances and disciplinary procedure.
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