Shared parental leave - Eligibility notice and declarations (Birth)
- Keep a clear record of eligibility
- Comply with the law
- Quick and easy to complete
This notice sets out information from staff members to prove they are eligible to take shared parental leave and claim shared parental pay following the birth of their child. It must be completed and submitted to you at least eight weeks before leave is due to begin.
This notice can be provided to a staff member for completion where either the staff member, or the person with whom they will be sharing the shared parental leave, will be giving birth to the child.
The parts of the notice that your staff member must submit depend upon their relationship with the child. The questionnaire will enable you to generate a notice containing the relevant sections, which you can then give to your staff member for completion.
You can also purchase this notice as part of the Shared parental leave toolkit.
Q&A
When should I use this document?
You should give this letter to your staff member when they notify you that they intend to take shared parental leave following the birth of their child. This letter confirms their eligibility for shared parental leave. It must be completed and submitted back to you at least eight weeks before leave is due to begin.
What does this document cover?
This notice, to be completed by your staff member, tells you that they confirm they are entitled to and intend to take shared parental leave and, if indicated, shared parental pay.
It includes general information about the employee and their partner, the child's expected week of birth, details about maternity leave and pay entitlement and shared parental leave and pay available, and declarations to be made by the staff member and their partner.
Why do I need this document?
This letter contains relevant information about your staff member's eligibility for shared parental leave, and declarations from them and their partner confirming maternity and shared parental leave arrangements.
It is a clear record of the staff member's eligibility for shared parental leave and must be provided to you at least eight weeks before leave is due to begin.
Once you receive the notice, you can ask for more evidence if you wish.
Where can I find out more?
For full details of the eligibility requirements and other notifications your employee must provide, see Paternity and shared parental leave.
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