If your company has only one director, use this template resolution to authorise signature of a company document. By using this template resolution, you ensure that you follow the correct legal process to authorise certain people to sign documents. This reduces the risk of legal disputes later on, and ensures that everyone is comfortable with who is authorised to sign company documents. Legally,

Use these minutes for a board meeting which has been convened to declare and approve payment of an interim dividend to your company’s shareholders. By using these template minutes, you make sure that the correct legal process is followed, which saves you time and money in the long term by minimising the risk of disputes.

This template letter explaining reasons for extension of time to respond to data subject requests will allow you to produce a letter to notify an individual who has made a request about their personal data that you will take longer than the usual one month time limit to respond. You must respond to a data subject request promptly, and in almost all cases, within one month calculated from the day

This template letter to a party who has been supplied with data to confirm its correction will allow you to produce a letter to be sent to anyone you have shared personal data with which you have subsequently had to correct or complete after a request from the individual whose data you have shared. If you have shared the personal data with any other people or organisations, you must take

This letter to a party who has been supplied data to confirm its deletion will allow you to produce a letter to be sent to anyone you have shared someone's personal data with, and you have subsequently had to delete that data after a request from the individual concerned. If you have shared the personal data with other individuals or businesses, you must take reasonable steps to tell them about

As your company grows, you are likely to want to appoint new directors to the board. On rare occasions, you may need approval from your shareholders in order to do so. You can use this template written board resolution to approve the circulation of a further written resolution to your shareholders to approve the appointment of a new director. After having all of your directors sign this written

This template data transfer request is a handy form you can provide so anyone whose data you have can fill it in and ask you to transfer their data to another person or company. It is also known as a portability request or a data portability request. It's helpful to provide standard forms for people to use when making data requests because: it's easier for you to flag these requests; it's easier

Use these written board resolutions to approve a specific document (like a contract or agreement) and authorise someone to sign it. By using these template resolutions, you minimise the risk of legal disputes which can cost significant time and money. You also ensure that there is no confusion around who is authorised to sign certain documents.

Use this Director’s declaration of interest – general notice to declare a director’s personal interest in a transaction or arrangement your company is entering into. For example, the director might hold shares in a company that your business regularly does business with, or a director’s relative might be intending to work for your business. By completing this template notice, a director of your

This template impact assessment (recording staff meetings and telephone calls) can be used to record an impact assessment you have carried out, and to demonstrate your compliance with the UK GDPR, before implementing a policy or taking other steps to make recordings of staff meetings or telephone calls. If you are monitoring staff in this way, you should usually carry out a data protection impact

This request form to correct inaccurate or incomplete data can be used to produce a template that you can give to individuals who want you to correct inaccurate or incomplete personal data that you hold about them. Using a template like this means individuals can make their request to correct personal data in a standard format which is easier for you to process. Having a standard format also helps

Use this reference template if you want to provide a reference about a staff member who is leaving or has left your business. When creating this document, you can choose whether to provide: a brief reference template (to give the minimum amount of information about a former member of staff); or a detailed reference template that includes more detailed information about the individual's skills and

Use this impact assessment before starting any monitoring of staff social media pages, to make sure you comply with data protection law. If you are monitoring staff social media pages, you should usually carry out a data protection impact assessment (DPIA), particularly if you are using new technology. You must carry one out if the monitoring you are planning is likely to pose a high risk to the

Employees can use this form to give you notice that they are having a child through a surrogacy arrangement and intend to take adoption leave. As part of the notification process, employees are required to notify you of the expected week of childbirth no later than 15 weeks beforehand. The notice also includes a declaration by your employee of their intention to adopt the child once born, which is

This letter can be sent to your employee to confirm their date of return from adoption leave. The letter can be customised depending on whether the staff member has given you the requisite eight weeks’ notice of her intention to return or not. You can also buy this letter as part of the Adoption and surrogacy toolkit .

This letter notifies those staff members who are not eligible for automatic enrolment into your workplace pension scheme, that they have the right to request to join the scheme. In most cases you will need to send this letter, containing details about how to opt into the workplace pension scheme, to your staff member within six weeks of them starting work for you.

An employee can use this notice to inform you of their intention to return from adoption leave. Your employee on adoption leave should complete the notice as appropriate and return to you, to give proper written notice of their intention to return to work. You can also buy this notice as part of the Adoption and surrogacy toolkit .

This flexible working - acceptance of request is a template letter to send to your employee accepting their flexible working request and setting out the new permanent terms of their flexible working. It is important to have a written record so that it is clear exactly what your employee’s new working arrangement is. This is particularly useful if you have agreed to their request with some

This letter sets out the outcome of your meeting with a staff member to discuss their sickness absence. You may have met with your staff member to deal with their frequent short-term sickness absence, or a long-term sickness absence, and this letter is suitable to describe the outcome of either type of meeting. This letter sets out relevant appeal dates, attendance targets, and whether a phased

Use this grievance appeal outcome letter to notify a staff member who has made a formal grievance of the outcome of their appeal against your original decision. You must include the opportunity to appeal in your formal grievance process and this letter is a key part of that. It is very important to make sure your decision is clear and the reasons for it have been properly communicated. This letter