Share certificate template – fully customisable and automatically generated

Posted on February 5, 2021
Posted by Harry Birmingham

share certificate templateYour company must issue a share certificate to all of its shareholders. Our share certificate template can be customised and generated in minutes, to ensure you comply with your legal obligations.

If your company fails to issue share certificates, an offence is committed by the officers of the company and they could be fined. In addition, failing to issue share certificates can lead to confusion and disputes regarding the ownership of shares.


Share certificates: A refresher

What is a share certificate?

A share certificate is a certificate which a shareholder in a company is entitled to receive evidencing ownership of the shares they hold. Share certificates are legally required to contain certain information, and must be signed either by two directors or by one director in the presence of a witness. Using our share certificate template will help you comply with your legal duties - properly filled in, it includes everything you need and a place for the appropriate signatures.

When do I need to prepare a share certificate?

Every time new shares in your company are issued or existing shares change hands, you must prepare a share certificate and send it to the shareholder who now owns the shares. You have two months from the date that the shares are issued or transferred to do this. The share certificate must be issued free of charge.


Using our template share certificate

When should you use our template share certificate?

You should use our template to issue share certificates:

In addition, if you have not previously issued any share certificates to your shareholders, you should use this template to create and issue share certificates to each of your shareholders as soon as possible.


What information will you need in order to create a share certificate?

In order to complete our share certificate template, you will need:

  • your company name;
  • your company number;
  • the name of the shareholder;
  • the address of the shareholder;
  • the number of shares held by the shareholder; and
  • the class of shares held by the shareholder, including their nominal value (if you are unsure, for further guidance see The nominal value of shares in a new company).

You will also need to decide whether you will have the certificate signed by one director in the presence of a witness, or by two directors.

Next steps

Once you have collated all of the above information, our document assembly tool can be used to customise our share certificate template and generate share certificates for signature in a few clicks.

For further guidance on when and how you should issue share certificates, see:

The content in this article is up to date at the date of publishing. The information provided is intended only for information purposes, and is not for the purpose of providing legal advice. Sparqa Legal’s Terms of Use apply.