Appointment, resignation and removal of a company secretary

If after you have The legal process to have formed a company. your A private company limited by shares incorporated and registered in England and Wales. you wish to appoint a new Generally, a person or another company responsible for a company's administration, arranging board and shareholder meetings, keeping proper records, filing documents at Companies House etc. Sometimes known as Head of Governance. and/or remove a secretary already in office, or if an appointed Generally, a person or another company responsible for a company's administration, arranging board and shareholder meetings, keeping proper records, filing documents at Companies House etc. Sometimes known as Head of Governance. resigns, this section will guide you through the steps you need to take, how to document the change and the filings and records which are required.

How to appoint a new company secretary

Filing and record keeping if a new company secretary is appointed

Process for removal or resignation of a company secretary

Filing and record keeping if a company secretary leaves

Sole director resolution appointing a new secretary

Use this sole director resolution appointing a new secretary if your company only has one director and uses the model articles of association. When you only have one director it is all too easy for things to happen without proper record keeping, so this resolution will help you with that. It is unlikely that your company is legally required to have a company secretary, but you are free to choose to appoint one if you wish. They can be a specific appointment, or you could choose to simply add company secretarial duties to the role of an existing employee. This resolution appointing a new secretary will work for either situation. This resolution is passed when it is signed by your company's director.

£20 + VAT

Board minutes accepting a secretary's resignation

Use these board minutes accepting a secretary's resignation as part of your company's internal process if your company secretary resigns from their post. They are for use by companies which have the model articles of association. Your directors should formally accept any resignation by your company secretary. One straightforward way to do this is at a board meeting. Use these minutes to document your company’s acceptance of a secretary’s resignation and comply with your legal record keeping obligations. If your company secretary resigns and you have accepted their resignation by using these board minutes, you must also file the correct form at Companies House and amend your register of secretaries.

£20 + VAT

See all solutions