Company stationery

Once you have , you are legally required to disclose information about your in business correspondence and documentation. This section will help you to comply with the law when writing correspondence and using documents. It also provides suggested optional content for an email footer.

Correspondence and email footers

  1. 1.What information must I include in my company stationery or email footer?
  2. 2.What happens if my company stationery or email footer does not include the information required?
  3. 3.Should I have a disclaimer as part of my company email footer?

Company documents

  1. 4.What information must I include in my company documents?
  2. 5.What happens if my company documents do not include the information required?

Email footer and disclaimer

Your company email footer must contain certain basic information about your company. This includes your company’s full name, the location of its registered office, and its registered number. Failing to include this information is an offence for both your company and its directors, potentially punishable by a fine, albeit one that is very rarely prosecuted in practice. Although not legally required, you can also include a disclaimer or confidentiality warning in your business email footer. Even though these are unlikely to be legally enforceable, they can provide practical instructions to the recipient about how they should handle information contained in the email. This template can be used by any company. It will generate a customised email footer, which you can add to the end of emails by following the instructions in your preferred email application. The wording is a mix of information required by law, and extra information that is standard commercial practice. You can also get this document as part of the Starting a company toolkit .
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