Board minutes approving a change of registered office
Sole director resolution approving a change of registered office
Every A private company limited by shares incorporated and registered in England and Wales. must provide a An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. address to The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public.. Your A private company limited by shares incorporated and registered in England and Wales. 's An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. address will be publicly available on the Companies House register along with the rest of your A private company limited by shares incorporated and registered in England and Wales. 's registered information.
Your A private company limited by shares incorporated and registered in England and Wales. 's An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. is its public address for use by third parties and for sending official and legal correspondence. It is also the principal place at which your A private company limited by shares incorporated and registered in England and Wales. 's Registers that a company is required by law to maintain and keep available for inspection by the public, including a register of members and register of directors. and records are kept.
For further general guidance on your A private company limited by shares incorporated and registered in England and Wales. 's obligation to have a An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent., and how you should choose it, see Q&A 3 and Choosing a company's registered office.
You can change the address of your A private company limited by shares incorporated and registered in England and Wales. 's An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. at any time by giving notice to The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. and by complying with the procedure set out at Q&A 7 and following. The change will not take effect until you give such a notice.
You are broadly free to choose any address for your new An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent.; there is no legal requirement for it to be the place from which you trade or operate. However, it must meet certain minimum requirements:
it must be a physical address and not a PO Box;
it must be an 'appropriate address', which means that in the ordinary course of events:
a document addressed to the A private company limited by shares incorporated and registered in England and Wales. , and delivered there by hand or by post, would be expected to come to the attention of a person acting on behalf of the A private company limited by shares incorporated and registered in England and Wales. ; and
the delivery of documents there is capable of being recorded by the obtaining of an acknowledgement of delivery; and
it must be located in the country in which your A private company limited by shares incorporated and registered in England and Wales. is The legal process to have formed a company..
There are a number of other practical considerations you may bear in mind when choosing a new An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent., including:
ensuring you have authority from your landlord if the address is a rented property;
understanding that the new address will be publicly available, particularly if you intend to use a residential address; and
understanding that, unless you have set up an alternative inspection location, you must keep your A private company limited by shares incorporated and registered in England and Wales. 's Registers that a company is required by law to maintain and keep available for inspection by the public, including a register of members and register of directors. and records available for inspection at your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent..
For further guidance on how you should go about deciding what address to use as your A private company limited by shares incorporated and registered in England and Wales. 's An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent., see What address to choose for a registered office.
Yes, it can if your notice does not comply with the legal requirements. For example, The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. will reject a notice to change your A private company limited by shares incorporated and registered in England and Wales. 's An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. if:
it is not located in England or Wales (assuming your A private company limited by shares incorporated and registered in England and Wales. was The legal process to have formed a company. in either country); or
it is not a full postal address, which The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. will verify using the Post Office address A set of data, stored and accessed electronically. .
You may wish to change your A private company limited by shares incorporated and registered in England and Wales. 's An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. address for a variety of reasons. For example, if you move premises, you will want to move the An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. so that you continue to receive communications from The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public.. Alternatively, if you use one of your A private company limited by shares incorporated and registered in England and Wales. 's professional advisers' offices for your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. (eg your A private company limited by shares incorporated and registered in England and Wales. ’s accountants), you will need to change the address of your A private company limited by shares incorporated and registered in England and Wales. ’s An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. if they move premises or you cease to engage them.
You might also consider it sensible to change your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. if you find that correspondence is going astray. This can happen, for example, where you A share in the capital of a company (sometimes also referred to as stock, for example in relation to US companies). Shares in a company give to the holders, known as shareholders, rights in relation to that company such as to vote, to receive dividends and to a return of capital. Holders of shares in a company own that company and the company, not its shareholders, owns the company's assets. premises with other occupants and they may pick up correspondence addressed to your A private company limited by shares incorporated and registered in England and Wales. but do not pass it on.
You should be aware that The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. has the power to require you to change the address of your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. if satisfied you are not authorised to use that address. For example, if you use someone else's address without first obtaining their consent to do so.
Anyone can apply to The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. to change your A private company limited by shares incorporated and registered in England and Wales. 's An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent., explaining why and providing supporting documents or information. The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. can, following receipt of an application, order you to do so if satisfied you are not authorised to use that address.
Unless your A private company limited by shares incorporated and registered in England and Wales. has adopted a different procedure in its Also referred to as articles of association, a company’s articles are the main body of rules which govern how the company regulates its internal affairs (subject to certain overriding legal requirements). Important matters addressed in the articles include the division of powers between directors and shareholders, the composition and operation of the board of directors, matters relating to the holding and conduct of directors’ and shareholders’ meetings, and provisions relating to the transfer of shares. of association or In relation to a company limited by shares, means persons whose names have been entered in the register of members of that company as shareholders in that company. agreement (you should check this), the The directors of a company are the individuals who make up the company's board of directors. Directors may be natural persons or companies, but each company must have at least one director who is a natural person. The board is the main decision-making body of the company. have the power to make the change by simply passing a A decision made by the directors at a board meeting or in writing. . Be aware that important documents can still legally be sent to your old address for 14 days after you have completed the change; see Q&A 13 and Q&A 14 for further information.
You will need to do the following in order to change the address of your A private company limited by shares incorporated and registered in England and Wales. 's An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent.:
check that your chosen address meets The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. requirements and that it is a practical choice bearing in mind what a An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. is used for. See What address to choose for a registered office for further information about this;
pass a A decision made by the directors at a board meeting or in writing. to approve the change of An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent.. There are a number of ways in which to pass a A decision made by the directors at a board meeting or in writing. , as explained in Q&A 8;
file the necessary form at The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. to register the change of address and make it legally effective: see Q&A 9 for information about how to do this; and
ensure that you take the necessary practical steps following the change, within 14 days of notifying The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. about it: see Q&A 12 for information about the steps you need to take.
If your A private company limited by shares incorporated and registered in England and Wales. has imposed restrictions on its ability to change its registered address in its The main rules on how a company is run. The articles include rules on the division of powers between directors and shareholders, the composition and operation of the board of directors and how directors’ and shareholders’ meetings are held.or An agreement entered into between the shareholders of a company which regulates the relationship between the shareholders and governs how the company is run., you will need to follow that procedure. Alternatively you could amend the The main rules on how a company is run. The articles include rules on the division of powers between directors and shareholders, the composition and operation of the board of directors and how directors’ and shareholders’ meetings are held.or An agreement entered into between the shareholders of a company which regulates the relationship between the shareholders and governs how the company is run. to remove those requirements (and then follow the process set out in this guidance). See Changing a company's articles of association and
Most commonly, this will be passed at a A meeting of a company's directors., and you must ensure that minutes of this meeting are kept. For template The written record of a board meeting. of such a meeting, see Board minutes approving a change of registered office.
Alternatively, the A formal decision made by the directors or members of a company, which binds the company once it is passed. can be passed as a A decision of a company's directors, taken by all directors unanimously indicating their agreement in writing to the decision or resolution in question. Most commonly, this is achieved by the circulation and signing of a hard-copy written resolution., but such a A formal decision made by the directors or members of a company, which binds the company once it is passed. will only be passed once signed by all The directors of a company are the individuals who make up the company's board of directors. Directors may be natural persons or companies, but each company must have at least one director who is a natural person. The board is the main decision-making body of the company. . For a template A decision of a company's directors, taken by all directors unanimously indicating their agreement in writing to the decision or resolution in question. Most commonly, this is achieved by the circulation and signing of a hard-copy written resolution., see Written board resolution approving a change of registered office.
If your A private company limited by shares incorporated and registered in England and Wales. has only one The directors of a company are the individuals who make up the company's board of directors. Directors may be natural persons or companies, but each company must have at least one director who is a natural person. The board is the main decision-making body of the company. , the A formal decision made by the directors or members of a company, which binds the company once it is passed. can be passed by the An individual who is the only, or sole, director of a company. signing a A formal decision made by the directors or members of a company, which binds the company once it is passed. to approve the change of An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent.. For a template An individual who is the only, or sole, director of a company. A formal decision made by the directors or members of a company, which binds the company once it is passed. , see Sole director resolution approving a change of registered office.
For general guidance on passing board Formal decisions made by the directors or members of a company, which bind the company once passed. , including guidance on convening a A meeting of a company's directors., see How to make a board decision.
Once you have resolved to change your A private company limited by shares incorporated and registered in England and Wales. 's An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. address, you must file the AD01 form at The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public.. This can be done online via the WebFiling service (if your A private company limited by shares incorporated and registered in England and Wales. is registered for online filing) or by post in hard-copy paper form.
There is no time limit for making the filing, but as explained in Q&A 13 your change of address will not take legal effect until The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. has registered the change.
You should be aware that important documents can still legally be sent to your old address for a period of 14 days after you have notified the change to The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public.. There are in addition several practical matters you will need to attend to after changing your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. in order to avoid The act of violating a legal or moral obligation.your legal obligations. See Q&A 12 and following for further information.
If your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. is your business address, you move premises but you fail to file the necessary notice to change your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent., from a legal perspective your previous address will remain as your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent.. Until you make the necessary filing, this is likely to have a number of adverse consequences for you and your A private company limited by shares incorporated and registered in England and Wales. including the following:
any official or legal correspondence from third parties will be validly sent to your previous address;
if you no longer have your Registers that a company is required by law to maintain and keep available for inspection by the public, including a register of members and register of directors. available for inspection at your previous address, you are likely to be The act of violating a legal or moral obligation.your obligation to keep these at your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. (unless you have already set up a An alternative address where a company keeps registers and records available for public inspection, which is not the company's registered office. Such an address must be notified to Companies House and is known as a single alternative inspection location, or SAIL.);
if you display your new office address on your A private company limited by shares incorporated and registered in England and Wales. stationery and website, you will be The act of violating a legal or moral obligation.your disclosure obligations;
if your A private company limited by shares incorporated and registered in England and Wales. name is no longer displayed at your previous address, you will be The act of violating a legal or moral obligation.your obligation to display this at your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent..
The act of violating a legal or moral obligation.the obligations set out above can potentially result in a fine for your A private company limited by shares incorporated and registered in England and Wales. and for any In a company: A legally defined term used to refer to the directors, company secretary or managers of a company. Officers of a company have certain duties and responsibilities towards the company and can be held liable for company law breaches. responsible for such a A violation of a legal or moral obligation. . For further guidance see What to do at a registered office, Where to keep company records and
If your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. address on the The register kept by Companies House of all registered companies. Also referred to simply as the register. is out of date or has not been changed following a move, you should make the necessary filing as soon as possible. For further guidance on how to do this see Q&A 7.
There are certain practical steps you must take once you have registered a change of office, in order to comply with your legal obligations. These are explained below.
You must take all of these steps within 14 days of notifying The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. of a change to your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. address, beginning on the day after you make the notification. See Q&A 7 and following for further information about how to make the notification.
Move your records and documents to your new registered address
You are obliged to keep certain records and Registers that a company is required by law to maintain and keep available for inspection by the public, including a register of members and register of directors. available for inspection at your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. address, including your A register which a company is required to keep containing particular details of each person who is a member of the company, including their name, address and date of registration. and your Every company must keep a register of its directors, including particular details of each director. Failing to keep a register is an offence. as well as others, unless you have set up a An alternative address where a company keeps registers and records available for public inspection, which is not the company's registered office. Such an address must be notified to Companies House and is known as a single alternative inspection location, or SAIL.. See Where to keep company records for further information about your obligations. You must ensure that all of these documents are transferred to the new An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent..
Update your A private company limited by shares incorporated and registered in England and Wales. stationery and website
You are obliged to put your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. address on your business letters, order forms and websites. See Company stationery for further information about your obligations. You must ensure that these are updated to reflect the new address.
Display your A private company limited by shares incorporated and registered in England and Wales. 's name at your new An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent.
You are obliged to display your A private company limited by shares incorporated and registered in England and Wales. 's name at its An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent.. See What to do at a registered office for further information about how this must be done. You must ensure that the name is displayed at the new address.
As a practical matter, you might want to consider writing to all customers and suppliers once you have changed your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. address so as to reduce the chances of important correspondence being sent to the wrong address. Mail forwarding services are not infallible and the sooner your customers and suppliers start sending correspondence to your new address, the better. For further guidance see Q&A 14.
You should also check your previous An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. for post after your move as, during the period of 14 days from when you give notice to The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public., third parties can still treat this as your An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. to send legal correspondence.
The change of address of your A private company limited by shares incorporated and registered in England and Wales. 's An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. will only take legal effect once all of the steps set out in Q&A 7 have been carried out and The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. has registered the change.
Although your change of An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. will take legal effect immediately upon registration by The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public., the law provides for a 14 day transition period starting on the date The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. makes the change. This is for two reasons:
14 days to allow you to comply with your legal obligations after changing your address. For guidance on these obligations see Q&A 12; and
14 days during which third parties can still legally send correspondence to your previous An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. address. For further guidance, see Q&A 14.
You should therefore ensure you are able to complete the practicalities associated with the change within this 14 days period, and also that your previous address can be monitored during this time.
Although a change of An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. takes effect when registered by The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public., a person who The process of delivering or sending documents to be used in court proceedings to someone in a way that complies with court rules. a document on your A private company limited by shares incorporated and registered in England and Wales. at its old address within 14 days of The registrar of all companies in the UK. Companies House incorporates and dissolves limited companies, registers the information companies are legally required to supply, and makes that information available to the public. registering the change will have validly Delivered or sent documents to someone for use in court proceedings in a way that complies with court rules. it.
Accordingly, it is important that you make arrangements to check regularly for any post or other documents left at the old address during this period.
In any event, it is likely that you will want to ensure that you receive correspondence sent to the old address and it is good practice to set up a mail forwarding service for a period of time following the change of An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent.. You should also make arrangements to ensure that documents delivered other than by mail will be forwarded to you.
This might be relevant if a courier or A specialist at serving court or official documents personally on people or to a specified address. attends at the old An address a company is required to have, which must be in the same UK jurisdiction in which the company is registered, to which communications and notices may be sent. to To deliver or send documents to be used in court proceedings to someone in a way that complies with court rules. documents on your A private company limited by shares incorporated and registered in England and Wales. . It will also help to ensure that you receive all relevant correspondence.