
Redundancy toolkit
- Includes relevant documents you need
- Step-by-step guidance on the redundancy process
- Clear and easy to follow
This redundancy toolkit guides you through the key steps you need to take to make an employee redundant, and provides a pack of the relevant template documents you are likely to need.
You will find guidance and a pack of 9 supporting documents, including letters, notices and agendas, for each step of the redundancy process:
- Initial steps (considering alternatives and reasons for redundancies);
- Creating a redundancy pool, applying selection criteria and notifying employees;
- Carrying out a consultation process; and
- Making a final decision, calculating payments and terminating employment.
It also includes a template letter to offer alternative employment to employees who are at risk of being made redundant.
By using this redundancy toolkit, you will ensure that your redundancy process is fair and legally compliant, which reduces the chance of any employees suing you. The guidance in this redundancy toolkit also helps you to ensure you do not make redundancies in a discriminatory way.
Use this redundancy toolkit to ensure you are legally compliant without the need for a lawyer.
Q&A
When should I use this toolkit?
You should use this redundancy toolkit if you are considering making employees redundant (if your business no longer needs or cannot afford them). It provides a pack of template letters and other documents you need.
You do not need to follow a redundancy process for non-employees. If you are making 20 or more employees redundant within 90 days, you need to follow separate and specific rules. This process is not covered in this redundancy toolkit.
What does this toolkit cover?
This redundancy toolkit includes a how-to guide which sets out how to handle a redundancy process. The toolkit also includes a pack of the relevant template documents you are likely to need, including letters, forms, and agendas.
The steps you will need to take include:
- Initial steps (considering alternatives and reasons for redundancies);
- Creating a redundancy pool and applying selection criteria;
- Carrying out a consultation process; and
- Making a final decision, calculating payments and informing employees.
Note that you do not need to follow the redundancy process for non-employees. If you are making 20 or more employees redundant within 90 days you need to follow separate and specific rules. This redundancy toolkit does not cover that situation.
Why do I need this toolkit?
This redundancy toolkit helps to guide you through the redundancy process and avoid common pitfalls.
It includes a how-to guide as well as the relevant template letters and meeting agendas you need during the redundancy process. It also points you to more detailed Sparqa Legal guidance where necessary.
This redundancy toolkit will help you to ensure you comply with employment law and carry out a fair and proper redundancy process.
Where can I find out more?
You can find detailed guidance on the redundancy process at Redundancy process.
You can find information on alternatives to redundancies at Deciding to make redundancies.
Documents in Toolkit
How-to guide: Redundancy toolkit
Redundancy - Final individual consultation meeting agenda
Redundancy - First individual consultation meeting agenda
Redundancy - Invitation to final individual consultation meeting
Redundancy - Letter warning of proposed redundancies
Redundancy - Notice of termination of employment
Redundancy - Offer of alternative employment
Redundancy - Outcome of individual consultation meeting
Redundancy - Provisional selection for redundancy letter
Redundancy - Selection criteria form
Related Toolkits
Disciplinary toolkit
- How-to guide: Disciplinary toolkit
Suspension letter pending investigation
Disciplinary investigation template
Invitation to attend a disciplinary hearing
Invitation to attend meeting to discuss sickness absence
List of common disabilities
Note taking template for disciplinary proceedings
Basic script for conducting a disciplinary hearing
First written warning for capability
First written warning for misconduct
Final written warning for capability
Final written warning for misconduct
Sickness absence meeting - outcome letter
Dismissal letter
Invitation to attend a disciplinary appeal hearing
Basic script for conducting a disciplinary appeal hearing
Letter to confirm outcome of a disciplinary appeal
Pregnancy and maternity toolkit
Maternity arrangements letter
Maternity - Amended return date letter
Maternity - Letter confirming sickness absence during last four weeks before childbirth
Maternity - KIT Day Letter
Employee notice of return from maternity leave
Letter to employee confirming dates of return from maternity leave
Pregnancy - health and safety letter
- How-to guide: Pregnancy and maternity toolkit
Pregnancy and maternity risk assessment
Maternity - Employee notice of pregnancy and intention to take maternity leave
Pregnancy - suspension on health and safety grounds letter
Paternity toolkit
- How-to guide: Paternity toolkit
Declaration of eligibility for time off to attend antenatal appointments
Employee declaration of eligibility for time off to attend pre-adoption appointments
Employee declaration of eligibility for time off to attend antenatal appointments with surrogate
Paternity arrangements letter
Employee notice of date of childbirth
Notice of updated return date from paternity leave
Adoption - Employee notice of date of arrival
Grievance toolkit
- How-to guide: Grievance toolkit
Invitation to an initial grievance meeting
List of common disabilities
Invitation to a grievance meeting following investigation
Grievance outcome letter
Invitation to grievance appeal hearing
Grievance appeal outcome letter