Maintaining a company's books and records
All United Kingdom of Great Britain and Northern Ireland Private companies limited by shares incorporated and registered in England and Wales. must keep certain registers and records. This section will help you to understand what A private company limited by shares incorporated and registered in England and Wales. registers and records your A private company limited by shares incorporated and registered in England and Wales. must keep and how they should be maintained. It also explains how you should deal with requests to inspect them, and sets out the consequences of failing to keep proper records or store them in the right place.
Records a company must keep
How to keep company records
Where to keep company records
- 7.Where should I keep my company records?
- 8.Why would I keep my company records somewhere other than its my registered office?
- 9.How do I use a single alternative inspection location or SAIL for keeping my company records?
- 10.Should I keep my statutory registers on the Companies House central register?
Keeping a register of members
Keeping a register of directors
Keeping a register of directors' residential addresses
Keeping a register of secretaries
Keeping a register of people with significant control of a company
- 24.What is a person with significant control (PSC)?
- 25.What is a relevant legal entity (RLE)?
- 26.What is a PSC register?
- 27.Do I need a PSC register?
- 28.Once I have identifed my PSCs, what do I do before entering them on my register?
- 29.What information goes in my PSC register?
- 30.What do I put in my PSC register if my company has no PSCs?
- 31.What do I put in my PSC register if I am missing any information?
- 32.When do I need to update my PSC register?
How to identify and notify people with significant control of a company (PSCs)
- 33.How do I identify my company's PSCs?
- 34.How do I check if anyone has more than 25% of the shares in my company?
- 35.What do I put in my PSC register for someone with more than 25% of the shares in my company?
- 36.How do I check if anyone has more than 25% of the voting rights in my company?
- 37.What do I put in my PSC register for someone with more than 25% of my company's voting rights?
- 38.How do I check if anyone has the right to change the majority of my company's directors?
- 39.What do I put in my PSC register for someone with the right to change the majority of my company's directors?
- 40.How do I check if anyone has significant influence or control over my company?
- 41.What do I put in my PSC Register for someone with significant influence or control over my company?
- 42.What should I do if a PSC refuses to confirm their details for inclusion in my PSC register?
- 43.What should I do if I think my company has a PSC, but I do not know who they are?
Keeping company registers on the Companies House central register
- 44.Which statutory registers can my company keep on the Companies House central register?
- 45.How can I keep my statutory registers on the Companies House central register?
- 46.How do I keep my statutory registers with Companies House when I set up my company?
- 47.How do I keep my statutory registers with Companies House after I have set up my company?
- 48.How do I update my register of members if I keep it on the Companies House central register?
- 49.How do I update my register of people with significant control if I keep it on the Companies House central register?
- 50.How do I update my registers of directors and their residential addresses if I keep them on the Companies House central register?
- 51.How do I update my register of secretaries if I keep it on the Companies House central register?
- 52.How do I remove my statutory registers from the Companies House central register?
Dealing with requests to inspect company records
- 53.How do I respond to a request to inspect my company's records?
- 54.What rights do my company's directors have to access or inspect company records?
- 55.How do I respond to a request to inspect my company's register of members?
- 56.How do I respond to a request to inspect my company's register of people with significant control?
- 57.How do I respond to a request to inspect my company's register of directors?
- 58.How do I respond to a request to inspect my company's register of directors' residential addresses?
- 59.How do I respond to a request to inspect my company's register of secretaries?
- 60.How do I respond to a request to inspect my directors' service contracts?
- 61.How do I respond to a request to inspect my company's accounting records?
- 62.How do I respond to a request to inspect an indemnity my company has given a director?
- 63.How do I respond to requests to inspect records of general meetings and shareholder resolutions?
- 64.How do I respond to requests to inspect documents of my company creating a charge?
Company registers
These are template registers, for use by a company. This set of company registers includes a register of members, register of directors, register of secretaries, register of directors’ residential addresses, and a PSC register. Keeping proper company registers is important. You must have an up to date set. Failure to do so is an offence committed by both your company and any officers at fault. The template includes three versions of each register your company is legally required to keep. The first version has guidance notes to explain how to fill in your register; the second is an example to demonstrate how the completed register should look; and the third is a blank template for you to fill in for your company (and duplicate as required, depending on how many shareholders/directors/PSCs you have). In your final version registers, you should ensure you delete or replace the guidance notes and examples. You can also get this document as part of the Starting a company toolkit .
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