
Request form to delete data
- Clear and easy to understand
- Easy to complete
- Helps with UK GDPR compliance
This request form to delete data can be used to produce a template which you can give to individuals who wish to request that you delete some or all of the personal data that you hold about them. It allows individuals to make their request in a standard format, which is easier for you to process.
Having a standard format also helps flag requests to be easily routed to the appropriate person in your business.
Making such forms available can also encourage individuals to provide all of the relevant information that you will need.
Note you cannot insist that people only make requests to delete personal data using this form. You are legally required to deal with all deletion requests, however they are made.
You can also get this Request form to delete data as part of the Data subject request toolkit.
Q&A
When should I use this document?
Use this document to produce a template form that an individual can use when they want to request that your business deletes some of all of the personal data that you hold in relation to them.
Having a template to use when a deletion request is made means that you can encourage individuals to provide all of the information that you need at the outset. It also helps your business recognise such a request and deal with it appropriately.
What does this document cover?
This document provides guidance to the individual using it to make a request that some or all of their personal data is deleted. It also allows you to specify the type of ID that you will accept for the purposes of verifying the request.
This template also allows the individual to set out the reasons they are making the request, and will help ensure that they provide your business with the information necessary to identify the personal data in question and deal with the request to delete it appropriately.
Why do I need this document?
It is vital that you take the necessary steps to deal with with any request to delete personal data, both in order to minimise the risks of disruption to your business, and to comply with your obligations under data protection law. You usually have one month within which to respond to such a request.
Having a template form that individuals can use will assist you in meeting your UK GDPR obligations and in mitigating any disruption to your business operations whilst the request is dealt with.
Where can I find out more?
See Requests to delete data for guidance on what to do if you receive a request to delete personal data, and on the right to be forgotten under the UK GDPR.
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