
Shareholder written resolution authorising director to approve own agreement
This shareholder resolution can be used if you need your shareholders to authorise a director to approve their own service agreement or letter of appointment. Whilst directors’ service agreements or letters of appointment can usually be approved by the board, in some circumstances you will need the involvement of your shareholders. For example, if your articles of association prohibit directors from voting on their own agreements but the board cannot form a quorum without them, the shareholders will need to authorise the director’s participation. This template resolution will allow you to obtain their authorisation.
Once your company’s directors have approved the appointment and form of this written ordinary resolution, you should circulate it to all shareholders eligible to vote, who should sign and return it.
This template resolution is suitable for companies with the model articles of association. If your company has bespoke articles and/or a shareholder agreement in place, you should check these before using this template in case you are required to follow a different process.
For more information, see Directors’ agreements.
Related Toolkits
Small claims toolkit
- How-to guide: Small claims toolkit
Letter before action
Witness statement
Letter of non-attendance for small claims hearing
Redundancy toolkit
- How-to guide: Redundancy toolkit
Redundancy - Letter warning of proposed redundancies
Redundancy - Selection criteria form
Redundancy - Provisional selection for redundancy letter
Redundancy - First individual consultation meeting agenda
Redundancy - Outcome of individual consultation meeting
Redundancy - Invitation to final individual consultation meeting
Redundancy - Final individual consultation meeting agenda
Redundancy - Notice of termination of employment
Redundancy - Offer of alternative employment
Starting an online business toolkit
- How-to guide: Starting an online business toolkit
Privacy policy
Cookie policy
Website terms of use
Terms and conditions
Cancellation form
VAT invoice
Non-VAT invoice
Quick guide to customer rights in online sales
Checklist of information to include to ensure your website is legally compliant
Disciplinary toolkit
- How-to guide: Disciplinary toolkit
Suspension letter pending investigation
Disciplinary investigation template
Invitation to attend a disciplinary hearing
Invitation to attend meeting to discuss sickness absence
List of common disabilities
Note taking template for disciplinary proceedings
Basic script for conducting a disciplinary hearing
First written warning for capability
First written warning for misconduct
Final written warning for capability
Final written warning for misconduct
Sickness absence meeting - outcome letter
Dismissal letter
Invitation to attend a disciplinary appeal hearing
Basic script for conducting a disciplinary appeal hearing
Letter to confirm outcome of a disciplinary appeal