Pregnancy and maternity toolkit
- Step-by-step guidance on dealing with pregnancy and maternity
- Comply with the law
- Includes all the relevant documents you need
This pregnancy and maternity toolkit guides you through the steps you need to take when a staff member notifies you that she is pregnant, throughout her maternity leave, and when she returns to work.
It includes a how-to guide as well as a pack of 10 relevant documents you are likely to need, including:
- template letters and notices to arrange the beginning of your staff member's maternity leave and return to work;
- template letters to arrange Keeping in Touch days; and
- a pregnancy and maternity risk assessment template.
By using this toolkit you will protect your staff member's health and safety, maintain good workplace relations and reduce the risk of any legal action being taken against you.
Q&A
When should I use this toolkit?
This pregnancy and maternity toolkit is always useful to have as part of your HR documentation.
Your staff members can use the form provided to notify you of a pregnancy and their intention to take maternity leave. You and your staff member can use the how-to guide along with the rest of the documents to ensure you both take the correct steps during your staff member's pregnancy and maternity leave.
What does this toolkit cover?
This pregnancy and maternity toolkit includes a how-to guide, which takes you through the steps you and your staff member need to take from when your staff member notifies you that she is pregnant until she returns to work. The how-to guide sets out who is responsible for which step, the time frames that need to be met, and which documents are needed to complete each task.
Also included in this toolkit is:
- documentation for a staff member to notify you of her pregnancy;
- a risk assessment to keep your staff member safe during her pregnancy and return to work;
- letters to arrange maternity leave and Keeping in Touch days; and
- documentation to confirm your staff member's return to work.
Why do I need this toolkit?
This pregnancy and maternity toolkit helps you to take all the right steps when a staff member is pregnant or on maternity leave.
By using this toolkit, you'll ensure that you and your staff member comply with the law and take necessary steps within the right time frames. This protects your staff member's health and safety, reduces the risk of disputes and helps you to maintain good workplace relations.
Where can I find out more?
For full guidance, see Pregnancy, maternity and adoption.
Documents in Toolkit
Employee notice of return from maternity leave- How-to guide: Pregnancy and maternity toolkit
- Letter to employee confirming dates of return from maternity leave
- Maternity - Amended return date letter
- Maternity - Employee notice of pregnancy and intention to take maternity leave
- Maternity - KIT Day Letter
- Maternity - Letter confirming sickness absence during last four weeks before childbirth
- Maternity arrangements letter
- Pregnancy - health and safety letter
- Pregnancy - suspension on health and safety grounds letter
- Pregnancy and maternity risk assessment
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