Recruitment toolkit
- Contains all the documents you need for a recruitment process
- Helps you comply with employment law
- Guides you through the process
This toolkit covers everything you need to recruit permanent or fixed-term employees. It takes you from devising the specification for your ideal candidate to making an offer and creating a bespoke employment contract. Documents included in this toolkit are:
- job description;
- person specification;
- staff recruitment privacy notice;
- letters required to obtain a medical report about a candidate;
- offer letter;
- employment contract;
- probation review form; and
- letters dealing with all possible outcomes of the probationary period.
You'll also receive a how-to guide which explains how to make sure your recruitment process is legally compliant.
Q&A
When should I use this toolkit?
You should use this toolkit if you want to recruit staff, whether on a permanent or fixed-term basis.
The toolkit helps you to advertise a job, make a job offer, and write an employment contract. It also contains documents for arranging medical checks for job applicants or staff members, and documents to extend or confirm probation periods.
What does this toolkit cover?
This recruitment toolkit contains the documents you are likely to need to carry out a proper, legally compliant recruitment process. It includes:
- job description;
- person specification;
- staff recruitment privacy notice;
- letters required to obtain a medical report about a candidate;
- offer letter;
- employment contract;
- probation review form; and
- letters dealing with all possible outcomes of the probationary period.
It also includes a how-to guide, which takes you through the process of recruiting staff and explains what is legally required of you.
Why do I need this toolkit?
Use this toolkit to make sure you are complying with the law while recruiting staff. There are certain legal requirements around advertising jobs, making job offers, and writing employment contracts, and this toolkit will assist you to make sure you are acting within the law.
Not only does complying with the law mean you'll avoid fines, penalties and potential employment claims against you by your staff or job applicants, but it also helps you to maintain good employment relationships, build staff morale, and ensure you and your staff are on the same page about your rights and expectations.
Where can I find out more?
You can find out more about the recruitment process, from advertising a position, selecting and interviewing applicants to making a job offer, at Hiring Staff.
You can find more guidance on employment contracts in our Q&A on Staff contracts.
Documents in Toolkit
Employment contract- How to guide: Recruitment toolkit
- Job description
- Letter confirming successful completion of probation
- Letter confirming unsuccessful completion of probation
- Letter extending probationary period
- Letter to a job applicant's current or former medical practitioner requesting a medical report
- Letter to job applicant confirming medical report has been requested
- Letter to job applicant requesting consent to medical report
- Offer Letter
- Person specification
- Probation review form
- Staff recruitment privacy notice
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