Email footer and disclaimer

  • Customisable to your company
  • Contains all the information required by law for a company's email footer
  • Generated in Word format for easy copying into your preferred email application

Your company email footer must contain certain basic information about your company. This includes your company’s full name, the location of its registered office, and its registered number. Failing to include this information is an offence for both your company and its directors, potentially punishable by a fine, albeit one that is very rarely prosecuted in practice.

Although not legally required, you can also include a disclaimer or confidentiality warning in your business email footer. Even though these are unlikely to be legally enforceable, they can provide practical instructions to the recipient about how they should handle information contained in the email.

This template can be used by any company. It will generate a customised email footer, which you can add to the end of emails by following the instructions in your preferred email application. The wording is a mix of information required by law, and extra information that is standard commercial practice.

You can also get this document as part of the Starting a company toolkit.

Q&A

  • When should I use this document?

    You should use this template to generate the wording for your company’s email footer, or to check that your existing footer is legally compliant.

  • What does this document cover?

    This template includes all of the information that is legally required for a company’s email footer, namely your company’s full registered name, its registered office address and its registered number.

    The template also includes optional disclaimer and confidentiality wording, warning the recipient about how they should use the information contained in the email.

  • Why do I need this document?

    Because failing to include the necessary information about your company in your email footer is an offence, punishable by a fine for both your company and its directors.

  • Where can I find out more?

    For more information about what you need to include in your email footers, and your other forms of company correspondence and documents, see the detailed guidance in Company stationery.

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