Written board resolution accepting a secretary's resignation

  • Quick and easy to complete
  • Compliant with the Companies Act 2006 and the model articles of association
  • Customisable for your needs

You can use this written board resolution accepting a secretary's resignation if your company secretary hands in their notice.

Your board should formally accept the resignation and take the necessary steps to follow it up by filing proper paperwork at Companies House and updating your company’s register of secretaries.

You can circulate this written resolution around your directors as an easy way to take care of the formal acceptance. It will be passed when they have all signed it.

If your directors would prefer to make this decision in a board meeting, you can use Board minutes accepting a secretary's resignation instead.

Q&A

  • When should I use this document?

    Use this written board resolution to accept the resignation of your company secretary. It is suitable for use by companies which have the model articles of association and more than one director.

    If you are not sure what articles of association your company has, you can check its entry on the Companies House website.

    If your company does not have the model articles, or if you have a shareholders' agreement, check if they say anything about using a different procedure in this situation. You must follow whatever process they prescribe.

  • What does this document cover?

    This written board resolution includes a resolution accepting the resignation of your company secretary. It also covers resolutions to take the necessary action to complete the process by filing the correct form at Companies House, and amending your company registers.

  • Why do I need this document?

    This written board resolution approving a company secretary's resignation acts as a handy record of your directors' decision. As it includes resolutions about the proper next steps to take to follow up your secretary giving notice, it is also a handy guide to what else your board needs to do. Recording your decision to accept a secretary’s resignation will help to minimise the risk of any future dispute regarding the date and circumstances in which a company secretary resigned.

  • Where can I find out more?

    For more information about the steps you need to take if your company secretary hands in their notice, see Process for removal or resignation of a company secretary.

    Guidance about what you need to do with your company records following a resignation like this can be found at Filing and record keeping if a company secretary leaves.

    If your directors intend to deal with the matter at a board meeting instead of by circulating a written resolution, use Board minutes accepting a secretary's resignation.

    If your company only has one director, you need Sole director resolution accepting a company secretary's resignation.

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