VAT invoice
- Contains all legally required information
- Record and collect VAT
- Customisable to your needs
This VAT invoice template can be used to prepare invoices to your customers that include VAT. It contains all the information that you are legally required to provide on a VAT invoice.
This VAT invoice can be used when you are selling goods or services. It provides a clear record of VAT charged, the goods and services provided, and other information required by law.
This template is designed to be printed on your company letterhead, which should include your registered address and company registration number. If you do not need to issue a VAT invoice, you can find a non-VAT invoice at Non-VAT invoice.
You can also purchase this VAT invoice template as part of the Starting an online business toolkit and/or the Debt collection toolkit.
Q&A
When should I use this document?
You should use this document if you are registered for VAT and are selling goods or services to customers.
You will not need to issue a VAT invoice in certain circumstances, such as where you are not registered for VAT, you are giving goods as a gift, you sell goods under a VAT second-hand margin scheme, or your customer operates a self-billing arrangement.
Usually VAT invoices must be issued within 30 days of the date of supply or, if you are paid in advance, the date of payment.
What does this document cover?
This VAT invoice is customisable for your business and allows you to enter various details specific to your business such as bank details and contact details.
You can use this template multiple times, as the specific details of the supply are left blank to allow you to complete the details yourself.
This invoice includes:
- your company details;
- description, quantity and price of the goods or services;
- VAT% and VAT amount;
- invoice number and date;
- tax point;
- order number;
- your bank details;
- delivery date; and
- payment due date.
Why do I need this document?
You need this document if you are registered for VAT and need to provide invoices to your customers for goods or services.
You are legally required to issue and keep valid invoices (these can be paper or electronic). It contains all of the legally required information you must record and give to your customers.
Usually VAT invoices must be issued within 30 days of the date you supply the goods and services or, if you are paid in advance, the date of payment.
You may be required to produce these invoices as evidence to HMRC when you are making a VAT return.
Where can I find out more?
You can find out more about VAT invoicing at VAT invoicing and payments. If you are not registered for VAT or an exemption applies, you can use Non-VAT invoice instead.
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