Accident book - injuries

  • Quick and easy to fill in
  • HSE compliant
  • Spot trends and problems early

This template accident book for injuries can be used to keep a record of work-related injuries, whether they are to an employee or a member of the public.

You must keep an accident book, including injuries if there are usually ten or more employees at a time in your workplace. You must also keep a record of any injuries that are serious, regardless of how many employees you have.

However, even for less serious injuries and with fewer than 10 employees on site, it is a good idea to keep an accident book. It is useful in helping you see patterns and deal with any underlying causes of injuries that might not otherwise be obvious.

This accident book for injuries is a template page for you to fill in for each incident and is an easy way to ensure that you cover all the legally required information.

Q&A

  • When should I use this document?

    You should use this accident book for injuries to record work related injuries reported by your staff or any members of the public. Fill in a separate form for each incident or injury and keep them securely in accordance with your data protection policy. Any health information you gather is sensitive personal data and as such is particularly well protected by the UK GDPR, so data security is important.

    When collecting information from someone who is not your employee (eg if a customer has had an accident whilst visiting your premises), don't worry if they are not willing to give you their personal details, just record what you can. You only need to get what information you reasonably can.

  • What does this document cover?

    This template accident book for injuries covers all the information that you are legally required to take down if an employee or member of the public is injured in a work-related incident.

    It includes fields for the extra information that you have to record for a serious injury that also has to be reported to the HSE. Serious injuries are things like broken bones, or anything that leaves the person unable to work for over seven days.

  • Why do I need this document?

    The law requires you to keep an accident book for work-related injuries in three circumstances:

    • if you normally have ten or more employees on the premises;

    • if the injury is serious enough to warrant three or more days off work in a row; or

    • if the injury is serious enough to report to the HSE.

    If your situation falls into one of these categories, and you fail to keep an accident book, you are committing an offence. Health and safety is taken seriously and you could be fined or even imprisoned if the matter is serious enough.

    If your situation does not fall into any of these categories, it can still be a good idea to keep an accident book for injuries. Keeping an eye on it over a period of time can tip you off to potential improvements that could prevent future injuries.

  • Where can I find out more?

    Further details about the records you are obliged to keep in the event of any work-related accidents, injuries or near misses, together with information about when and how to report serious injuries to the HSE, see Dealing with accidents and illnesses.

    Template accident book entries for other types of incident can be found at:

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